Monthly CPMWC Board of Directors Meeting

Wednesday, January 22, 2025 - 7:00pm - Clubhouse

AGENDA

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Video call link: https://meet.google.com/bek-td...

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AGENDA - 

Review and Adopt December 18, 2024 Draft Minutes: (Erik)

Review any public comments

Updates on Action Items from October 16, 2024 meeting: (Mike)

a. Action: new board members must complete 2 hours of ethics training within 6

months of taking office. - urgent need to get last 2 certificates completed

1 member remains unfinished

Water Report & Operations Report (Miles)

a. Update on: Watershed Survey proposal follow-up (Dave Shimmin)

RE: Completing the survey internally-

a. Discussion regarding culvert upstream of water treatment

appears to come directly from hwy 17, high level of erosion

at drain - remedying would limit turbidity days: possible to

bypass water treatment plant? No mention of this drain in

previous reports

b. Water tank replacement updates (George/Jody)

c. Update on: Cross-connection Control Plan and Implementation. (Fred)

Update on: Discussion from Water Inspection from State Water board

a. Action: need to send letter to State that we are no longer using the Los Gatos creek

water source (CPMWC letterhead, etc)

Financial Report (Kirk)

a. Current CPMWC 12.2024 Budget vs Actuals.pdf

Areas of Notice -

Internet, Hosting and Zoom 114.10% of budget

a. CPMWC 12.2024 Internet, Hosting and Zoom.pdf

b. No concern - we implemented a lot of new internet and

hosting which will be captured in the 2025-2026 budget - -

Propane - 173.92% of budget

a. CPMWC 12.2024 Propane.pdf

b. We’re not expecting another propane fill until the next fiscal

year. No concern.

Property Taxes 115.59% of budget

- -

a. CPMWC 12.2024 Property Tax.pdf

b. No concern - Property taxes were slightly higher for this

fiscal year than budget. We will adjust for 2025-2026

Legal 120.50% of budget

a. CPMWC 12.2024 Legal.pdf

b. No concern - Slightly higher legal than budget. This year is

an outlier and we should not expect as much legal next year.

Parts 1,866.00% of budget

a. CPMWC 12.2024 Parts.pdf

b. No concern here as we were building a stockpile for parts if

needed during an emergency.

b. Current CPMWC 12.2024 Balance Sheet.pdf (Balance Sheet)

c. Current CPMWC 12.2024 Water Tank Project P&L.pdf

d. Billing

As with prior months we are continuing to nip away at the outstanding AR

Balance. We made decent progress last month as reduced AR by $10,685.91 -

We have 6 properties which are one month behind as of the end of

December -

We have 16 properties which are more than one month behind.

Update on: Creating a Risk Management Plan (Fred)

a. In anticipation of future incidents, we need to put a plan together. The community

should know how to respond. -

Action: create a shared doc, needed by next March.

New Business - (Geri) Motion to approve Egan & Egan CPA proposal for 2024-2025 federal

and state taxes and for 2024-2025 Annual Financial Review

Firewise updates (Mara)

Roads update (Neil)

a. Apache Road closure (Teus)

Still working on response from contractor

Clubhouse - Internet update (Vincent)

Community (Dave) & Free Trash pickup (Geri)

Update: Website Migration Update (Fred)

Additions for next meeting

Effective and Adopted: December 18, 2024

Current Status: Non-issuance of Will-Serve Letters

“Non-issuance of will-serve letters” means that Chemeketa Park Mutual Water Company (CPWMC) currently cannot provide a “will-serve letter”, because CPWMC currently is at full capacity (reached its maximum services capacity) and cannot take on any new projects at this time: essentially, CPMWC is “over capacity” due to infrastructure constraints and high demand.

Therefore, CPMWC will not be issuing any Will-Serve letters to any Chemeketa Park resident for new projects. There is no set timeline for when capacity might open up.

Definition of What is a Will-Serve Letter?

The Will-Serve Letter identifies that the new project is within Chemeketa Park Mutual Water Company (CPMWC) boundaries. The Will-Serve Letter serves as notice that the CPMWC will serve water to the new project site or the residential project that either a) involve the installation of fire suppression systems, or b) involve new additional structures, subterranean building footprint, or changes in building footprints that could conflict with an existing water supply.

The availability of water services is subject to the water supply to CPMWC continuing to honor their current contractual obligations relative to the amount of water to be supplied to the Chemeketa Park residents and their current connections. CPMWC can make no representation as to the future intention of said water supply in this regard.

We are pleased to share some important news about our partnership with Green Team to bring convenient cleanup/pickup services to our community! These programs are designed to help you maintain a clean and clutter-free home and property while contributing to the beauty and sustainability of our neighborhood.

Free Twice-a-Year On-Call Cleanup

As part of our partnership with Green Team, Chemeketa Park residents can schedule up to two free on-call cleanups each calendar year. Here’s what’s included:

• Items weighing up to 70 pounds.
• Loose household items placed in 32-gallon plastic bags or sturdy cardboard boxes (2 feet x 2 feet x 2 feet).
• Allowed an area of up to 6 feet x 6 feet of household debris.

Excluded Items: Dirt, rocks, concrete, appliances with Freon, paint, e-waste, and hazardous materials.

To schedule your cleanup:

1. Complete and submit the authorization form that can be found on our website (Your Neighborhood > Resources) or along with your monthly CPMWC statement.
   1. USPS mail: Chemeketa Park, PO Box 588, Redwood Estates, CA 95044-0588
   2. email: admin@cpmwc.org
2. The authorization form allows a member of the Board of Directors to contact (email with Authorization forms) Green Team and schedule the "group/neighborhood" pickup.
3. Green Team will schedule the addresses to be picked up on Friday and will determine which group of addresses to service on a "Friday" based on the availability of Green Team’s pickup schedule and availability of the truck.
4. Green Team will then reach back out to the member of the Board of Directors as to which Friday and which group of addresses will be serviced.
5. A member of the Board of Directors will contact the property owner as to the date.

Guadalupe Landfill Free Disposal Voucher

We would also like to remind Chemeketa Park residents that Green Team has mailed out free disposal vouchers that were mailed during the last week of September to all Chemeketa Park property owners. These vouchers can be used to dispose of up to 1,000 pounds of acceptable materials at the Guadalupe Landfill.

• Use this voucher to responsibly dispose of materials that may not qualify for curbside pickup.

Our Partnership with Green Team

Through this collaboration, we’re working together to make cleanup and waste disposal easier and more accessible for everyone in our community. These programs are part of our shared commitment to keeping our neighborhood clean, safe, and sustainable.

Thank you for participating in these valuable programs and helping us make a positive impact!

Board of Directors
Chemeketa Park Mutual Water Company

Chemeketa Park Residents

PLEASE CONSERVE WATER FOR THE NEXT 5 DAYS due to another major weather event that began last night, December 23rd. The heaviest rain is still ahead of us and it will take a few days to get caught up on water storage.

It sounds counter-intuitive when there is so much rain, but Chemeketa Park Mutual Water Company cannot pump water from our source during rain events. The water has too much “turbidity”. It’s brown and dirty. So, we have to purchase water from San Jose Water Company.

The issue is….we cannot pump as much water when we are on the Montevina Pipeline (San Jose Water) so our supply is more limited. Our water storage cannot keep up unless we CONSERVE.

We appreciate your understanding. Be prepared and stay safe.

Thank you.

CHEMEKETA PARK MUTUAL WATER CO.

Chemeketa Park Residents

PLEASE CONSERVE WATER FOR THE NEXT FEW DAYS due to major weather event that began last night, December 13th. The heaviest rain is behind us but it will take a few days to get caught up on water storage.

Again, it sounds counter-intuitive when there is so much rain, but Chemeketa Park Mutual Water Company cannot pump water from our source during rain events. The water has too much “turbidity”. It’s brown and dirty. So, we have to purchase water from San Jose Water Company.

The issue is….we cannot pump as much water when we are on the Montevina Pipeline (San Jose Water) so our supply is more limited. Our water storage cannot keep up unless we CONSERVE. 

Thank you for understanding. Be prepared and stay safe.

Thank you.